RRO





Below are the documents and links with information relevant to grants, contracts and funding opportunities:


  • Department of Pediatrics Submission Policy:
    All funding proposals must be complete, reviewed, and approved by the appropriate pediatric sections eight full business days prior to the sponsor's deadline (three full business days prior to the SPO deadline). Proposals submitted that do not contain all the required components are considered incomplete and may be returned to the PI or section for corrections. Read the full policy for proposal submission timelines and responsibilities.
  • BRAIN Overview
  • Proposal Types
  • Proposal Requirements:

  • BRAIN ESP2 proposals at a minimum should have the following attached to the proposal:
    • Grant Instructions (RFA/PA)
    • Internal Budget (Excel worksheet)
    • Department of Pediatrics' Cost-Sharing Worksheet (See Cost Sharing section below for applicability)
    • Applicable FCOI-R assurances completed and submitted in teh corresponding BRAIN ERCOI module
    • Completed Application - all the components of the application that will get submitted to the funding agency
      • Varies by sponsor and type of application
      • Electronic Applications submitted by Office of Sponsored Programs on behalf of the PI (eg. Grants.gov).  Attachments to BRAIN are everything that is required to be submitted to the sponsor:
        • Completed consists of current version of the application that will be submitted to the Sponsor
        • The science and research plan documents
      • Electronic Applications submitted by PI after obtaining the necessary approvals and institutional signature from the Sponsored Programs Office:
        • The sponsor budget form (if applicable)
        • Sponsor guidelines
      • Paper Applications - PI obtains institutional signature and mails off to the Sponsor:
        • Everything that is required to be submitted to the Sponsor with the exception of the science (which can be a draft form)
        • Other required supporting documents (i.e., checklist)
  • Proposal Due Dates:
  • Local Demographics (pediatrics, adult) - under development
  • TMC Description - under development
  • Baylor College of Medicine - under development
  • RRO/CRC/IDS Resources Description
  • Helpful Hints - under development
  • Cost sharing represents that portion of the total project costs (direct or indirect) not borne by the sponsor.
    • Cost sharing means the college pays for project or program costs with college funds and such costs are not paid for by the funding agency.
    • Cost sharing of any effort by personnel in the Department of Pediatrics is rarely allowed and must be approved by the department chair.
      • Effort is defined as the portion of time spent on a particular activity expressed as a percentage of the individual's total activity for the institution on the BRAIN proposal.
    • Committed or voluntary cost sharing represents resources and promises offered by the college and becomes a binding commitment from the college as part of accepting the award and fulfilling obligations of the sponsored program agreement.
    • Approval of cost sharing because of NIH cap is approved by department chair when the BRAIN Proposal Routing Sheet is approved and submitted into the Office of Research.  Additional approval from college is not required.
  • Types of Cost Sharing:
    • Voluntary - not required by sponsor as a condition of receiving an award
    • Mandatory - required by sponsor as a condition to receiving an award
  • Requesting approval for cost sharing for the Department of Pediatrics requires the completion of the Cost Sharing Template
    • Must be approved and signed by section chief
    • Must provide a charge source from where the cost sharing expenses will be paid from
    • Must provide a thorough justification for the cost share
    • The completed cost sharing sheet approved by the section chief must be attached to the BRAIN proposal
    • Deparment reviewers are responsible for obtaining Departmental Chair's approval
  • BCM Policy and Information
  • Financial Interests in Research Manual
  • FCOI-R Training:
    All personnel who plan on participating in a PHS or NSF funded research project and meet the definition of Investigator must complete online Research Conflict of Interest Training
  • FCOI-R Submission Process
    • Subrecipient/Collaborator Form - for non-BCM employees, which may include but is not limited to Co-Investigators, Collaborator Investigators, Significant Contributors, Coordinators, and Consultants who are paid or unpaid, and any other individual responsible for conducting, designing or reporting the research for which funding is sought.
    • Subrecipient/Collaborator Institution Letter - Subrecipients, collaborators, etc. at other institutions may provide an institution letter stating that they have a conflict of interest policy that conforms to the requirements fo all applicable regulations, including, but not limited to those set forth in 45 CFR Part 94 and 42 CFR Part 50, Subpart F, and that within 30 days, the subrecipient institution will report to BCM as the primary awardee institution, any subrecipient's identified FCOI related to the award.
    • Travel Document - Investigators must disclose the occurrence of any reimbursed or sponsored travel (i.e., that which is paid on behalf of the investigator and not reimbursed to the investigator so that the exact monetary value may not be readily available) related to the investigator's institutional responsibilities that has occurred within the year.